Privacy Policy

This Privacy Policy covers the site www.mygreensuite.com.  GreenSuite, LLC will treat your personal information in accordance with this Privacy Policy.  By using the www.mygreensuite.com site, you are agreeing to the terms of this Privacy Policy.  We reserve the right to change this Privacy Policy, however if we make a material change, we will post a notice on our homepage at least thirty (30) days prior to implementing such change. Your continued use of the www.mygreensuite.com website, including use after any changes to this Privacy Policy, will be deemed acceptance by you of this Privacy Policy.  You will find information on the following in this Privacy Policy:

  1. What information is collected through this Web site.
  2. What organization collects the information.
  3. How we use and with whom we may share the information.
  4. What choices are available to you regarding collection, use and distribution of the information.
  5. What types of security procedures we use to protect the loss, misuse or alteration of the information.
  6. How you can verify or correct any inaccuracies in the information.

Information Collection and Use

Information Collection
GreenSuite, LLC is the sole owner of the information collected on www.mygreensuite..com by GreenSuite, LLC. We may collect information from you at several different points on our Web site.

In certain portions of this Web site, you must complete a registration form in order to receive information about our products and services or to participate in a webinar or other event. During registration a user is required to give contact information (such as name, company, telephone number and e-mail address). We will use this information to contact you about the products, services and events featured on our site for which you have expressed interest. Other demographic information we may request (such as information about your business) and unique identifiers may be required so we can provide a more personalized experience on our site or so we can provide you with the most appropriate information. We do not require that you submit a social security number or credit card information in connection with the use of this Web site. If you are prompted to disclose such information, please do not disclose it and contact security@mygreensuite.com.

Information Use

Blogs and Testimonials

If you use a blog on the www.mygreensuite.com site, any personally identifiable information you submit there can be read, collected or used by other users of the forums, and could be used to send you unsolicited messages.  We are not responsible for the information you choose to submit in these forums.  Some of our clients have chosen to post testimonials on our site.  The user has provided approval to post their personally identifiable information along with this testimonial.

Profile
We store information that we collect through Web forms, cookies and log files to create a profile of our users. A profile is stored information we keep on individual users that details their potential interest in our products and services. Consequently, collected information is tied to the users personally identifiable information to provide relevant information and improve the content of our Web site. This profile is used to direct pertinent marketing promotions to the user. At the present time, we do not share your profile with third parties.

Cookies
A cookie is a piece of data stored on the user’s computer tied to information about the user. We use both session ID cookies and persistent cookies. For the session ID cookie, once users close the browser, the cookie simply terminates. A persistent cookie is a small text file stored on the user’s hard drive for an extended period of time. Persistent cookies can be removed by following Internet browser help file directions. Here is a link to information about cookies: http://www.microsoft.com/info/cookies.htm

We use cookies to facilitate the filling out of our various Web forms. After you fill out a form, a cookie is set saving your information (name, title, company, address, phone and e-mail) which then pre-populates (i.e. fills out) the pertinent sections of other forms you may be prompted to complete on our Web site. We also use cookies for the password-protected sections of our site. By setting a cookie on our site, users would not have to log in a username and password more than once, thereby saving time while on our site. See the “Profile” section.

In addition, we utilize certain software to analyze the server logs and generate a report about the traffic to www.mygreensuite.com. These reports are general and we do not utilize a cookie or other means to monitor a user’s specific activity or return visits to our site. However, this analysis does provide us with information about the source through which you are originating your connection to the Internet (such as an Internet service provider such as Comcast or your company if you are accessing the Internet through corporate access).

Log Files
Like most standard Web site servers we use log files on our Web site. This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track user’s movement in the aggregate, and gather broad demographic information for aggregate use. IP addresses, etc. are not linked to personally identifiable information.

In addition, we may use clear gifs in our HTML-based e-mails to let us know which e-mails the recipients have opened. This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. If users would like to opt-out of these e-mails, please see the Opt-out section.

Communications from GreenSuite

Special Offers and Updates
We may send you a welcoming e-mail to confirm registration after your initial registration or following a subsequent interaction we have with you through this site or an e-mail. You will occasionally receive information relating to our products, services, special deals, and/or a newsletter. Out of respect for your privacy we present the option to not receive these types of communications. Please see the Choice and Opt-out sections.

Updates and Newsletter
If you wish to subscribe to our newsletter, we ask for contact information such as name and e-mail address. We provide a way to opt-out of these communications. Please see the Choice and Opt-out sections.

Service Announcements
On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send you an e-mail. Generally, you will not be able to opt-out of these communications, though you can deactivate your account. However, these communications are not promotional in nature.

Customer Service
We communicate with our customers on a regular basis to provide requested services and in regards to issues relating to their account. We will reply via e-mail or phone, in accordance with our customer’s wishes.

Disclosure of Personal Information
Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our Web site.

At the present time, we DO NOT otherwise share personal information with other companies, except as is necessary in connection with our efforts to communicate with you.

Choice/Opt-out
You are given the opportunity to ‘opt-out’ of having your information used for purposes not directly related to our site at the point where we ask for information. For example, our order form has an ‘opt-out’ mechanism so that if you request information from us and would like the information delivered in a non-electronic format, you can keep your e-mail address off our lists.

If you no longer wish to receive our newsletter and promotional communications you may opt-out of receiving these communications by clicking on the “Opt-Out” link in the e-mail or e-mail us at info@mygreensuite.com. In addition, you may contact us as follows in order to opt-out:

Webmaster
GreenSuite, LLC
PO Box 467
Westfield, IN 46074
Telephone: (765) 357-8483
E-mail: info@mygreensuite.com

Links
This Web site contains links to other sites. Please be aware that we, GreenSuite, LLC, are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave our site and to read the privacy policies of each and every Web site that collects personally identifiable information. This Privacy Policy applies solely to information collected by this Web site.

Surveys & Contests
From time-to-time our site and e-mails we send to you may request information from you via surveys or contests. Participation in these surveys or contests is completely voluntary and you will choose whether or not to disclose this information. The requested information typically includes contact information (such as name, e-mail and shipping address), and other information (such as information about your business). Contact information may be used shared with the contest or survey sponsors to notify the winners and award prizes.

Security
We take every reasonable precaution to protect your information. All of our users’ information is restricted in our offices or data center. Only employees who need the information to perform a specific job (for example, our sales and marketing representatives) are granted access to personally identifiable information. Furthermore, ALL employees are kept up-to-date on our security and privacy practices.

If you have questions about the security at our Web site, you can send an e-mail to us atsecurity@mygreensuite.com.

Correcting/Updating/Deleting/Deactivating Personal Information
If your personally identifiable information changes (such as phone, e-mail or postal address) or if you no longer desire our service, we provide a way to correct, update or delete/deactivate your personally identifiable information. This can usually be done by sending an e-mail to: info@mygreensuite.com. You may contact us by telephone or postal mail at the contact information listed below under “Contact Information”. You must include your name, address and e-mail in all such correspondence. We reserve the right to verify your identity prior to disclosing any personally identifying information we maintain.

Notification of Changes
If we change our privacy policy in a material way, we will post those changes to this Privacy Policy on this Web site at least 30 days before they become effective. In some cases where we post a notice, we may also send an e-mail to users who have opted to receive communications from us, notifying them of the changes in our privacy practices. For all changes the revised statement will be posted here.

Contact Information
If you have any questions or suggestions regarding our privacy policy or security practices, please contact us at:

Security Administrator
GreenSuite, LLC
PO Box 467
Westfield, IN 46074
Telephone: (765) 357-8483
E-mail: security@mygreensuite.com

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